Office Automation
The term office automation refers to all tools and methods that are applied to office activities which make it possible to process written, visual, and sound data in a computer-aided manner.

Office automation is intended to provide elements which make it possible to simplify, improve, and automate the organization of the activities of a company or a group of people (management of administrative data, synchronization of meetings, etc.).

Considering that company organizations require increased communication, today, office automation is no longer limited to simply capturing handwritten notes. In particular, it also includes the following activities:

  • Exchange of information
  • Management of administrative documents
  • Handling of numerical data
  • Meeting planning and management of work schedules

  • Office Automation is all about using the computer to:

  • Make your work less tedious.
  • Trim hours off your workload.
  • Reduce repetitive keyboard strokes or mouse-clicks.
  • Make data entry easier with fewer tabs or mouse movements.
  • Take any job you do longhand and make the computer do it for you.

  • Office Automation does not always mean "punch a button and do everything from start to finish". Sometimes the job still requires some manual steps through the work process.

    Of course, additional automation can be added to the work process as the process is understood more clearly. Programming too much into the work process in the first round of automation can sometimes make the whole system inflexible and stop ideas from coming to the surface. For this reason, automation sometimes occurs in stages as new understanding of the work process comes to light.

    Office Automation may also be limited by the level of programs available to the user. Or, perhaps they are limiting the automation to a level of programs that they are familiar with. Some prefer Excel instead of Access because of their familiarity and because they are afraid that if the Access database breaks, they will not be able to fix it themselves. This is perfectly understandable and should be respected from the standpoint of the programmer.

    Neither does Office Automation always require programming a new tool. Sometimes a better understanding of the existing tools is all that is needed. A wise selection of the tools that are available may be all that is necessary.

    Experienced Office Automation consultants are available to help you use the tools that you already have. The following examples illustrate solutions to automating work processes.